IUPAB FOCUSED MEETINGS
IUPAB Council has agreed to sponsor one Focused Meeting in years in which we do not hold our triennial Congress. The first occasion in which one of these Meetings is to be organized will be 2021. The organization of these Meetings should be carried out within a country which is represented in IUPAB. It will be preferred to have co-organizers from two or more countries. IUPAB will provide partial financial support.
These meetings are supposed to bring together researchers interested in a given topic, but an added value will be that participants will come from different disciplines. Topics must be timely and dealing with cutting-edge science, covering 3-4 days and of clear relevance for Biophysics. A gender and geographical balance will be required when considering the list of speakers. Regular annual Meetings of Societies will not be funded.
IUPAB must appear as the main and major sponsor of the Meeting and the sponsorship must be clearly advertised in a very prominent way in all printed and electronic material (website, flyers, etc). The name of the Meeting must be “IUPAB Focused Meeting on…”.
Attendance to these Meetings must be open to participants from all countries, and with special encouragement to admit participants from countries where biophysics is emerging or from developing countries.
A bid to organize these meetings must provide the following details in the application:
-Title, dates and location. The Focused Meeting should take place in a country with an IUPAB Adhering Body. The dates of the Focused Meeting should not overlap with other IUPAB events, and should not take place within a year in which an IUPAB triennial Congress will be held.
-A brief description of meeting’s topic and themes, the opportunity and importance of the topic, and the adequacy of the location should be emphasized.
-The proposed meeting dates and number of anticipated attendees should be given.
-Focused Meetings should normally have 100-300 participants. Particular attention should be paid to participation of young scientists (Ph.D. students and post-doctoral fellows).
-Scientific program. A preliminary programme should be submitted with the application. The programme should be diverse (including lectures, open discussions, poster sessions), and it should be developed for a period of 3-4 working days. Limited social activities may be planned as well. The final Scientific Programme should be approved by IUPAB Executive Committee, and it should be submitted at least 6 months in advance of the dates proposed for the Meeting.
The organizer(s) should provide a detailed budget in €. IUPAB’s contribution will be to a maximum of 7000 € for students from countries where biophysics is emerging or from developing countries, plus a maximum of 6000 € to underwrite general expenses.
Organizers of approved Meetings must provide IUPAB Secretay General with a flyer advertising the Meeting as soon as possible, to be displayed in our website and published in IUPAB News. This flyer should be sent to IUPAB Secretary General not later than 9 months before the fixed days for such a Meeting.
Deadlines. To organize a Focused Meeting in 2021 the application deadline will be April 30, 2019.
A report (the form for which can be downloaded from the IUPAB website), should be sent to the IUPAB Secretary General and to the Treasurer, not later than three months after the conclusion of the Focused Meeting. The report should include:
1) The detailed scientific program.
2) A list (including nationality and gender) of participants and lecturers.
3) The detailed budget.
4) A brief report of about 1000 words written by the organizers and accompanied by 2-3 pictures or illustrations, to be published by IUPAB News and to be posted in IUPAB website.
Applications should be sent to the IUPAB Secretary General.
The selection will be carried out by IUPAB Council (formed by Executive Committee members and Councilors).